Hall Lead
Managing room staff volunteers and schedule.
Reports to: Speaker/volunteer team organisers.
Tasks:
- Take charge and be responsible for Volunteers team organisers
- Act as a connector between Sponsors/Speakers/Volunteers
- Ensure that all Volunteers are in their position and performing the assigned tasks
- Coordinate with Team Leads for any complications
Time Keeper
Keep tracks of session time and remind speakers.
Reports to: Assigned Hall Lead
Tasks:
- Communicate with the speakers and emcee about time limits and warning signs
- Coordinate with Hall Lead and ensure that talks start and end on time
- Explain the signs you’ll show the speakers to indicate the time and Show the ‘remaining time’ cards during their session
- Make sure everything is conducted within the given timeframe.
Door Guard
Room security.
Reports to: Assigned Hall Lead
Tasks:
- Welcome people with a smile at the door.
- Make sure the door is open at the time of entering or leaving.
- During session, ensure that people enter or exit a room in a quiet manner
- Close the door when session starts
- Ensure the room does not exceeds its capacity
Tech Help
Tech support for speakers’ presentations/sessions.
Reports to: Assigned Hall Lead
Tasks:
- Assist speakers with tech check, setup and anything else they need
- Make sure that mic, speakers, projectors and other tech stuffs are in working order
- Be alert to solve any issue related to tech
Runner
Assist Hall Lead in the room and run microphones.
Reports to: Assigned Hall Lead
Tasks:
- Coordinate and assist the Hall Lead with anything that might be needed in the room
- Be ready to help with anything and everything and super speedy in resolving last-minute issues
- Run microphones during Q&As