Things to Know Before Arriving for WordCamp Asia 2026

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Things to Know Before Arriving for WordCamp Asia 2026

WordCamp Asia 2026 is just around the corner, and we hope you have booked your dates from April 9–11 at the Jio World Convention Centre, Mumbai. 

Whether you’re flying in from across the globe or making the trip from another city, we have got you covered for everything you need to arrive ready and make the most of all three days.

Event Agenda

Here’s a snapshot of the event; 

  • Plan Your Experience: Browse the session schedule and plan your three days across different sessions, workshops, and events. View the schedule.
  • Register for Contributor Day: Contributor Day requires a separate registration. All pass holders are eligible—please register here.
Thursday, April 9th | Contributor Day 
Registration Open8:00 am – 4:00 pmLotus Foyer, 3rd Floor
Content 9:00 am – 5:00 pmLotus Ballroom, 3rd Floor Workshops: 2nd Floor
Lunch11:30 am – 2:30 pmJasmine Hall 1
Social Night7:00 pm – 9:00 pmJasmine Hall
Friday, April 10th | WordCamp Day 1 + Expo 
Registration Open8:00 am – 5:30 pm Lotus Foyer, 3rd Floor
Sponsor Hall8:00 am – 5:30 pmJasmine Hall 2
Content 9:00 am – 5:30 pmLotus Ballroom & 2nd Floor Meeting Rooms
Career Corner11:00 am – 2:00 pmJasmine Hall 2
Lunch11:30 am – 2:30 pmJasmine Hall 1
Saturday, April 11th | WordCamp Day 2 + Expo
Registration Open8:00 am – 7:00 pm Lotus Foyer, 3rd Floor
Sponsor Hall 8:00 am – 7:00 pmJasmine Hall 2
Content 9:15 am – 5:00 pmLotus Ballroom & 2nd Floor Meeting Rooms
Career Corner11:00 am – 2:00 pmJasmine Hall 2
Lunch11:30 am – 2:30 pmJasmine Hall 1
After Party7:00 pm – 9:00 pmJasmine Hall 

Check out the full schedule.

e-Arrival Card – Mandatory for All Foreign Nationals

⚠️ Required before you land in India. All foreign nationals entering India must complete the e-Arrival Card online. This must be done within 72 hours before your arrival. We suggest not leaving this until the last minute.

How to Register?

Visit the e-Arrival Card website and complete your form. The form is free and takes approximately 5 minutes.

  1. Visit the official portal: indianvisaonline.gov.in/earrival.
  2. Complete the form within 72 hours before your flight lands in India.
  3. Save a screenshot or download the confirmation, as you may be asked to present it at immigration.
  4. Keep it accessible offline on your phone in PDF format or an image at the airport.

Who Needs to Register?

  • All foreign nationals entering India, regardless of nationality.
  • This applies to tourists, business travelers, speakers, sponsors, and volunteers.
  • Indian nationals do not need to complete this form.

Tip: Set a calendar reminder to fill this in 72 hours before your arrival time. If you have a layover, your arrival time is when you land in India, not when you depart from your home country.

Getting to JWCC – Travel and Accommodation

The Venue

Jio World Convention Centre is located in Bandra-Kurla Complex (BKC), Mumbai’s central business district. BKC is well-connected by road, metro, and auto-rickshaw and is one of the most accessible parts of the city for visitors.

  • By metro: Bandra Kurla Complex (BKC) station on Metro Line 3 Aqua Line is a short walk from the Jio World Convention Centre (JWCC) Gate 18. 
  • By road: Approximately 30 – 45 minutes from Chhatrapati Shivaji Maharaj International Airport (CSIA), depending on traffic. App-based cabs (Uber, Ola) are widely available.
  • By auto-rickshaw: Available within Bandra Kurla Complex (BKC) for short distances.

To know more about the venue, check this blog post. 

Event Shuttle

  • We are offering a complimentary WordCamp Asia Event Shuttle. This will help serve our attendees who are staying at both our official event hotels, the Trident & Sofitel, during the event, and also to/from the Bandra Kurla Complex (BKC) Metro station.
  • Shuttles will depart/return to both hotels, (BKC) Metro station, and the Jio Convention Centre during WordCamp hours only from Contributor Day through the Closing Party. 
  • Please remember to wear your event badge to allow you to access this service.

Where to Stay

You can check out the official hotels and the nearby hotels as per your convenience. 

Venue Guidelines

Check-in and Badges

  • Visit the Registration/Information Desk on arrival, located on the 3rd floor outside the Lotus Ballroom. 
  • Registration will be open daily from 8:00 AM-4:00 PM.
    • Sponsor Hall Hours: April 10, 8:00 AM-5:30 PM & April 11, 8:00 AM-7:00 PM
  • Show your digital confirmation email and collect your event badge.
  • Keep your badge ready and on you, so entry to different spaces is smooth.
  • Please ensure you bring your government identification to registration. 

Security and General Conduct

  • Bags and personal belongings will be inspected upon entry.
  • First aid stations will be available throughout the venue.
  • Emergency exits are clearly marked.
  • Maintain professional and respectful behavior at all times.
  • Follow the general Code of Conduct. 
  • Help keep the venue clean by using designated bins and treating the space with care.
  • Report lost items to the Information/Registration Desk.

Meal Tickets for Food 

  • You will receive a meal ticket for lunch for all 3 days at registration and will need the pass to receive your lunch, so please make sure you hold onto these meal tickets.
  • You will get a full lunch and light breakfast snacks, so please plan accordingly.

Stay Connected 

Wifi is available at the venue on all days of the conference. 

  • SSID: WordPress 
  • Password: opensource

Come Prepared for Mumbai Weather

April is summer in Mumbai, so expect warm and humid conditions.

  • Temperature: 33- 36°C (91- 97°F) during the day.
  • Humidity: High-breathable fabrics make a real difference.
  • Indoors: JWCC is air-conditioned — bring a light layer for long sessions inside.

Pack your bag with light clothing.

Read More: 10 Things to Pack for WCAsia 2026 in Mumbai

For a more enriching experience, you might also want to know about Indian culture, food options, things to do in Mumbai, and nearby trips from Mumbai. 

Pre-Event Checklist 

Everything you need to do before the event:

  • Get your Event Pass: Passes are mandatory for all attendees. Register now.
  • e-Arrival Card: Complete the e-Arrival Card (foreign nationals only) within 72 hours of landing in India. Online form.
  • Register for Contributor Day: Contributor Day requires a separate registration. All pass holders are eligible—please register here.
  • Book Accommodation Early: Check for official partner hotels. 
  • Update Your Gravatar Profile: Your badge QR links to your Gravatar profile. Add a photo, bio, and contact details before the event. Update at Gravatar.com.
  • If bringing a child (ages 8–15), register for YouthCamp. Seats are limited, and parent/ guardian consent is mandatory.
  • Plan Your Experience: Browse the session schedule and plan your three days across different sessions, workshops, and events. View the schedule.
  • UPI One World: International attendees, you can set up your UPI One World wallet at the airport on arrival. Bring a passport and a visa for KYC. More information.
  • Pack for Mumbai in April: Light clothing, comfortable shoes, a reusable water bottle, and a compact umbrella.
  • At the venue: Collect your event ID badge at the registration desk. Wear it at all times. Digital confirmation email required for entry.
  • Get your meal tickets: You will receive a meal ticket for all days at registration and will need the ticket to receive your lunch, so please make sure to keep them safe. We will offer a full lunch and light breakfast snacks each day.
  • Help us end WordCamp Asia 2026 with a bang at our celebratory After Party! RSVP here. 

See you in Mumbai April 9–11, 2026!

#WCAsia #WordCampAsia #WordPress

Sunita Rai

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